EUROPEAN SOCIETY OF PHYSICAL AND REHABILITATION MEDICINE (ESPRM) STATUTES
Name and Location
- The name of the organisation is the European Society of Physical and Rehabilitation Medicine and is hereinafter referred to as the European Society.
- The European Society is located at the address of the current President.
A) To improve awareness of PRM’s fundamental role in implementing social changes to fulfil the rights of disabled people.
B) To promote scientific research and education in PRM at a European level.
C) To harmonize the way of understanding rehabilitation in different countries at a European level.
D) To diffuse the European knowledge in the International bodies to contribute for the enrichment of contents and awareness of PRM at any level and in any matter.
Article 2/ Goals
- To facilitate international exchange regarding different aspects of rehabilitation activities and research, including disseminating information regarding rehabilitation related funding, multicentre trials, national and European projects, meetings and congresses.
- To provide means to facilitate research activity and communication at the European level.
- To organise a biennial European congress of P&RM in one of the member countries.
- To influence national governments and European organisations to support initiatives and co-operation in the field of research in Physical and Rehabilitation Medicine.
- To establish a close cooperation with the Physical and Rehabilitation Medicine Section and Board of the Union Européenne des Médecins spécialistes (UEMS) and the Académie Européenne de Médecine de Réadaptation.
- To provide information to local, national and European governments about the contents and evidence based efficacy of P&RM.
- All activities in the broadest sense that are related to, are part of or are beneficial to the goals mentioned above.
- All Activities toward other Disabled People, Health, Medical Associations and other scientific associations in Europe.
The financial resources of the European Society will consist of
- contributions from national societies of P&RM and from individual and associate members
- subsidies and donations
- gifts, testamentary dispositions and legacies
- revenues from European congress and other congresses and meetings
- revenues from sponsors
- all other acquisitions and profits
- The General Assembly of the European Society consists of representatives of the national scientific societies which are members of the European Society and are called “national society”. Each national society has the right to appoint two representatives as members of the General Assembly and announces this appointment to the secretary general of the European Society. The General Assembly includes 3 members, each with one vote, elected in the Individual Members Assembly. They should not be official delegates of the National societies. The election could be realized in the Congress Individual Members Assembly. Members of the General Assembly shall be honorary and non-salaried by the European Society. They may not claim funds from the European society for time, travel expenses and so forth, unless otherwise determined by the Executive Committee of the General Assembly.
- The General Assembly elects an Executive Committee consisting of a President, Immediate Past President for 2 years and then for 2 years the President elect, a Secretary General, a Treasurer and five other members elected from the general membership, one of which must be representative of individual members. The terms of office of the Executive Committee members will be as stated in the bylaws. Any member of the Executive Committee cannot be replaced as delegate by its national society till the expiry of its term.
- The members of the General Assembly resign according to a schedule of resignation, taking into account a term of 4 years with the exception of members of the Executive Committee for whom a term of less than 4 years may be applicable; after resignation the members of the General Assembly can be re-appointed immediately.
- In the case of absence of one or more members of the General Assembly the remaining members form a legal board.
- In the case all members are absent before appointments of the vacant posts has taken place or the national societies neglect to provide in a reasonable time in a vacant post the appointment will be done by the court of justice on request of every party or person concerned or on demand of the legal authorities.
General Assembly, Executive Committee, Meetings and Decisions
- The General Assembly shall meet at a location which will be decided upon by the Executive Committee.
- The General Assembly will meet at least once every year.
- Meetings of the General Assembly and the Executive Committee shall be organised if the president decides so or if one third of the members of General Assembly or 3 members of the Executive Committee, send a written request with a clear indication of the subjects that have to be discussed.
In the case the president does not follow the request in such a way that a meeting can be held within 6 months after request, the member of the General Assembly or the Executive Committee has the right to announce a meeting him/herself, taking into account all the necessary formalities.
- The announcement of a meeting must be made at least 2 months in advance by letter and by or in the name of the president.
- The letters of announcement must include at least the agenda, the location, the date and the time of the meeting.
- The meetings will be chaired by the president or in the absence of the president by a chairman appointed by the President among the members participating in the meeting.
- The minutes of the meeting will be the responsibility of the secretary general or during his absence one of the members appointed by the president.
The minutes will be accepted in the next meeting and will be signed by the chairman and secretary general.
The minutes of the meeting, including all decisions, recommendations, studies and other documents will be sent to the members of the Executive Committee and/or the General Assembly within 3 months after the meeting.
- During the meeting, the General Assembly or the Executive Committee can only take decisions when the majority of the members are present or represented. A member of the General Assembly or the Executive Committee has the right to ask another member to represent him with a written authorisation. A member can only act as a proxy for one fellow member.
- The General Assembly and the Executive Committee are allowed to take decisions outside a meeting, provided that all members have had the opportunity to give their written opinion and nobody has any objections and is in favour of the proposition. The secretary general shall make a written report of this decision, including all written feedback from the members, which will be signed by the president and secretary general and edited to the minutes.
- In the Executive Committee every member has the right of one vote. All voting will be done with the majority of the valid votes, unless these statutes prescribe otherwise. In case of equal votes, the president takes the decision.
In the General Assembly every national society represented by one or two delegates has one vote (one vote for each country). In case of more national societies from the same country, each society is represented by one delegate only, but the vote for the country is one. All decisions will be made with the majority of the valid votes, unless otherwise prescribed by the statutes.
In case of equal votes, the president takes the decision. Only members in good standing, including the current year (regularly paying their subscription fee to the ESPRM) have the right to vote.
- All voting during the meeting takes place orally unless the president judges that a written voting is necessary or in case one of the members makes a request before the voting. Voting in paper takes place by anonymous closed letters.
- Blank votes will be considered as non-valid.
- In all disputes about votes, if so far not provided by these statutes, the president makes the decision.
- All subsections of article 5 are, as far as possible, applicable on meetings and decisions of the Executive Committee with the exception that the Executive Committee will meet at least two times a year.
Competence of the Executive Committee and Representation
- The Executive Committee is charged with the government of the European Society.
- The Executive Committee is not allowed to decide to engage in agreement to acquire, to alienate or to mortgage registered commodities and to engage in agreements in which the European Society takes any financial risk.
- The European Society is represented – by the President or a member of the Executive Committee ad hoc, delegated by the President.
End of membership of Executive Committee or General Assembly
The membership is terminated when
- the member passes away
- is financially bankrupt
- resigns by letter
- is dismissed based on article 2.98: Civil Rights Act
- if the other members of the General Assembly decide with a unanimous vote
- at the end of the term described in these statutes and
- according to a decision of the national society
- The official language of the meetings of the Executive Committee and the General Assembly is English.
- The official language of all written material is English.
- The official language of all European congresses and the web-site of the European Society is English.
Financial year and yearly documents
- The financial year of the European Society equals the calendar year.
- At the end of every financial year the treasurer writes a report of profits and costs during the previous financial year. The documents will be offered to the General Assembly within 3 months, including a report from a register accountant if the General Assembly requests such a report.
- The documents of the finances will be approved by the General Assembly after which the treasurer is released of all responsibilities for the previous financial year.
The General Assembly has the right to install one or more commissions. The tasks and responsibilities and competence of these commissions will be determined in the bylaws.
- The General Assembly is entitled the draw up bylaws, in which those subjects are regulated that are not part of these statutes.
- The bylaws must not be incompatible with the law or these statutes.
- The General Assembly is entitled to change or abolish the bylaws.
- Articles 13.1 – 13.4 are applicable to the draw-up, the change and the abolishment of the bylaws.
Amendment of Statutes
- The statutes can only be amended by the General Assembly after a written proposal of the Executive Committee or a proposal of more than one third of the members of the General Assembly.
The complete text of the amendment must be stated on the agenda of a meeting of the General Assembly.
- Decisions to amend can only be taken with a majority of two third of the present members.
- The proposal of amendment has to be sent to the members of the General Assembly two months before the meeting.
- Any member of the Executive Committee is authorised to pass the notarial act of an amendment of statutes.
Resolution and settlement
- A decision of resolution of the Society can only be made after a proposal of the Executive Committee or a proposal of half of the members of the General Assembly during an extraordinary meeting of the General Assembly, especially convened for this purpose. The decision can only be made with a two thirds majority of the votes which can be cast in a meeting in which all members societies are present or represented.
- The Society remains legally active after resolution as long as necessary for the settlement of the accounts.
- The settlement is executed by the Executive Committee.
- The Executive Committee takes care that the resolution is inscribed in the register, as meant in article 2.289 of the Civil Code.
- During the settlement of accounts, the statutes remain in force.
- A possible balance credit of the Society after resolution will be spent as far as possible according to the aims of the Society.
- After settlement of accounts the books and papers of the Society will be deposited with a recorder that will be appointed by the Executive Committee.
In all cases in which the law and these statutes do not provide, the General Assembly decides.
EUROPEAN SOCIETY OF PHYSICAL AND REHABILITATION MEDICINE (ESPRM) BYLAWS
The European Society of P&RM has the following members:
- National Societies.
National European Societies of Physical and Rehabilitation Medicine, recognised as such in their own country and whose membership is primarily composed of qualified physicians, practising physical and rehabilitation medicine. Each national society is entitled to nominate two representatives to the General Assembly with the right to vote but no more than two delegates per country can participate during the GA (one vote for each country) and to hold office. Members of the national societies are eligible to be elected to any position of the Executive Committee and attend all meetings and other activity of the ESPRM.
- Individual membership.
All qualified physicians, specialised or trainees in physical and rehabilitation medicine and members of the national society mentioned in Article 1 or in countries that have no national society or where the national society is not a member of ESPRM after a declaration assuring the interest and will to actively support ESPRM and its activities. Individual members will be entitled to nominate 3 of their representatives to the General Assembly who will have the right to attend meetings and other activities of the ESPRM and to vote. Each individual member is eligible (dedicated member 1) to be elected to the General Assembly by the Individual members Assembly and after being elected as a member of the General Assembly he is eligible to be elected to any position of the Executive Committee, with the exception of the position of the President. The term of the Individual members elected to the General Assembly is two years term, except in case of being elected to the Executive Committee, when they are allowed to complete their four years term as members of the Executive Committee.
- Associate members.
Individuals with an academic degree/diploma in a profession/discipline with primary interest in research on physical and rehabilitation medicine and the management of disabled people. Admission to the society as associate member only takes place assuring, on demand the interest and will to actively support ESPRM and its activities and on recommendation by the representative of the national society in the General Assembly. Associate members are entitled to be invited to meetings and other activities of the ESPRM, but shall not have the right to become a member of the General Assembly and to vote or hold office.
- Honorary members.
The title “honorary member”, is granted by the General Assembly upon recommendation of the Executive Committee to any person who has made outstanding contributions to the European Society or to the care and management of people with impairment and disabilities. Honorary members are entitled to attend meetings and other activities of the ESPRM, but cannot vote or hold office.
- Emeritus members.
The title “emeritus member” is granted by the General Assembly upon recommendation of the Executive Committee to any person who has been a member of ESPRM for at least 10 years, has retired from full professional activity and requests or accepts to be so designated. Emeritus members are entitled to attend meetings and other activities of the ESPRM, but cannot vote or hold office.
- Co-operating societies.
May be national or regional societies, institutions and third parties. The terms of this co-operation shall be decided under the contract with the ESPRM, determined case by case.
Invoices for contributions will be mailed by the treasurer by first class mail or by e-mail in November of the previous year and are due payable by January of the following year for the same year. Dues are to be remitted in Euros only. The dues structure is at follows:
- National Societies:
- Euro per individual member with a minimum of 150 Euro and a maximum of 1500 Euro. For national societies that have less than 10 members, the fee should be 75 Euro.
- Individual and associate membership: an annual fee of 50 €.
- Candidate membership, honorary membership, emeritus membership and cooperating societies: 0 Euro.
The contributions can be modified by the Executive Committee in relation to the activities and financial reserves of the Society.
The General Assembly and the Executive Committee shall communicate with the members via: Web Site and periodical Newsletter to contain general information, membership applications, meeting notices, congress information, calendar of events, task forces, discussion panels.
Committees and Task Forces
The General Assembly has the responsibilities for appointing, on proposal by the Executive Committee, committees and task forces and their chairpersons. These committees and task forces are to be assigned a specific goal to assist the General Assembly and Executive Committee in conducting the business of the Society. They are obliged to collaborate with the Executive Committee and ask permission for activities outside ESPRM. The term of these committees and task forces is related to the task and can be renewed.
- A congress adopted by the European Society of PRM (ESPRM) will be held every 2 years.
- Application to host the European Congress of PRM could be made by one or more collaborating active national societies or any individual active member, if fully sponsored by his national society, to the Central Office of ESPRM.
- The National Society hosting the European Congress of PRM must have fulfilled its membership dues in full during the last two years before the application and remain in good standing until the Congress takes place. The same applies for an application coming from an individual member. The National Society must appoint a Local Organizing Committee.
- A congress committee can be appointed by the President of ESPRM at any occasion to evaluate the progress in the organization of the Congress. Travel and accommodation expenses of this congress committee are on the Congress budget.
- Exhibition: an exhibition highlighting medical devices and tools as well as pharmaceuticals is to be organized in conjunction with the Congress. Lunches and coffee breaks should be served within the exhibition.
- Time slot for satellite symposiums and workshops by industry are to be foreseen in the program of the Congress but should not be in competition with the official Congress program and should be evaluated by the Congress Scientific Committee.
- The Local Organizing Committee nominated by the National Society must find and cooperate with a Local Congress Professional Organization (CPO) and both should make a contract with ESPRM.
- The contract should be signed during or just after the congress venue inspection by the two members of ESPRM (according to articles 6.3 and 6.4), (but not less than 30 months before the Congress takes place, on the one hand by the President of ESPRM and/or the President Elect of ESPRM and the Executive Director of the Local Congress Professional Organizer and by the President/s of the hosting National Society/ies on the other. In case of any delay by the national PRM Society or the local CPO in signing the contract, after the elapse of the 30 months ESPRM has the right to cancel the decision for organizing the congress at that country. In case of a European PRM congress coinciding the same year with the World PRM congress in Europe, if ESPRM and ISPRM Bodies will agree for a joint congress then the applicants for hosting the European congress have to apply to the ISPRM for hosting the world congress as well. The winner applicant for the ESPRM congress during the ESPRM General Assembly will finally be the host of that congress, provided that he will be successful in hosting the world congress of PRM during the ISPRM General Assembly, which follows. In any other case, the European (joint with the World) congress will be given to a next successful applicant.
- All the arrangements concerning the venue, the hotels and all other related congress activities is the exclusive responsibility of the Local Organizing Committee and the local Congress Professional Organizer (CPO), taking into consideration the ESPRM suggestions and the requirements for hosting a congress included in this document.
- SOCIAL ACTIVITIES
- A Welcome Reception should be organized in the Congress centre immediately after the Opening Ceremony. This reception will take place in the Congress Centre and must be free for all registered participants (included in the registration fee of all registration categories) and representatives of all sponsoring companies.
- The Presidents Dinner for selected speakers and ESPRM Assembly Members will be organized according to the congress budget and will apply only upon invitation.
- The Gala Dinner of the Congress should preferably be organized in an adequate venue. Registration for the dinner is not included in the registration fee of the Congress. A limited number of guests for the dinner can be determined in collaboration with the President of ESPRM and the Local Organizing Committee.
- All social events should be offered within the limitations of the Congress budget.
- The Opening Ceremony is to be organized on the evening before the beginning of the Congress, starting at approx. 17:00 or 18:00 hrs. This official opening of the Congress includes (short) speeches from the President of the Congress, the President of the National Society, the President of ESPRM, Invited Presidential lecturer, Local Politicians, Royalty etc.
- It is advised that speeches are mixed with classical music and culturural events. Integration of societies / associations – organizations of disabled persons for these activities should be encouraged.
- In the Closing Ceremony the congress figures (number of participants, number of lectures, etc) will be presented by the Congress President. In conclusion the President of the next congress will give a short presentation.
- The different ESPRM awards as well as the specific Congress awards are to be distributed during dedicated Session for Awards. During this session, the European Academy Awardee will give a special lecture of 30 Minutes.
- SCIENTIFIC ASPECTS
General Frame of the Congress:
- Dates are always last week of April or first two weeks of May. Half day for the Opening Ceremony, three full days and a half day for the scientific program and Closing Ceremony on the last day.
- A maximum of 5 simultaneous sessions. Additional workshops and training seminars are advised to be organized.
- Sessions organized by UEMS Section Committees, European Board as well as European Academy of Rehabilitation Medicine should be included in the program. Possible Sessions organized by other relevant bodies or Societies of PRM or collaborating societies are welcomed to be included in the Program.
- Topics of the Congress: List of topics for lectures, sessions and abstracts should follow the Curriculum of PRM, created and adopted by UEMS PRM Board.
- According to ESPRM rules, a scientific committee will be nominated.
- Invited speakers: At least 10 international well known experts in the field of PRM should be invited.
- The Local Organizing Committee nominated by the National PRM Society/ies and the Congress Professional Organizer handle the registration fees. ESPRM on one part, and the Local Organizing Committee, together with the local Congress Professional Organizer on the other part, will work in close and organized collaboration on the soliciting of commercial sponsorships which will be handled by the Local Organizing Committee & the Congress Professional Organizer (CPO).
- The local Organizing Committee together with the national PRM Society/ies and the local Congress Professional Organizer will send to the ESPRM Treasurer the amount of fifty thousand euro (€50.000), despite of profit or loss, in not later than four months after the end of the congress. Any final positive balance from a European Congress over €50.000 will be split between the EUROPEAN SOCIETY OF PRM and the National Society on a 30%-70% basis, not later than four months after the end of the congress.
- In the event of a negative balance arising from the congress after sending to the ESPRM the amount of fifty thousand euro, the national PRM society is obliged to cover all financial deficits within a period of 4 months from their own financial reserves. ESPRM is not in a position to control the incomes of the congress and therefore the national PRM society should accept when bitting for the congress and in the final contract that ESPRM cannot be responsible for any negative financial balance of the congress.
- The Local Organizing Committee will collaborate with the Congress Professional Organizer for providing all the arrangements for European Congress of PRM as well as for the provision of facilities for the meetings of the President, the Executive Committee, General Assembly of Delegates etc. The Local Organizing Committee shall refer through the Secretary of ESPRM with the President and the Executive Committee for advice and guidance.
- The President and the members of Executive Committee of ESPRM should have free registration to the Congress and the Gala Dinner and will also be reimbursed for travel costs (economy class) and accommodation.
- The cost (registration, 3 nights’ accommodation and economy class tickets) of at least 10 invited speakers will be covered by the congress budget. For any other request exceeding the 10 invited speakers cost should be approved beforehand by the national PRM society through its Local Organizing Committee.
- Congress Registration Fees:
- Registration fees should be in relation to those fees charged from the previous two ESPRM Congresses and in relation to the fees that are applicable for similar Congresses in the region where the Congress takes place. For the Local Organizing Committee all participants of the Congress who are members of the National Society, a special registration fee will apply.
- The President of each national society may receive a free registration in the Congress.
- Reduced fees for students and trainees are to be provided.
- Funds are to be collected in order to offer reduced registrations to participants from third world and developing countries, as per the official list of UN. In addition, and as a contribution, the local Congress Professional Organizer will cover the cost of accommodation of 10 young PRM doctors (under 37 years old) selected by ESPRM with the prerequisite to be individual members of ESPRM and registered in the Congress by submitting an abstract.
- The Congress website must be live 2 years prior to the congress and available 1 year after the end of the congress.
- Costs for the Congress for ESPRM related activities are to be borne by the Congress budget after the approval of the President of the Local Organizing Committee and the CPO.
- The person chosen to present the European Academy Award Lecture has his/her registration waived.
- VOTING PROCEDURE & VENUE SELECTION
- Voting rights: All members of the General Assembly of Delegates have voting rights if they are in good standing. (One vote per country)
- The city that will be selected needs to obtain the majority of the votes (51%). This may only be obtained after different voting rounds. The city with the least votes in each round is being eliminated. Voting will be secret and will be organized by the ESPRM General Secretary, 4 years before the Congress, during the Spring General Assembly, or later in extraordinary cases. The winning country will immediately be announced after the voting to the winners.
- The selected city will be visited by at least two members of the ESPRM Executive Committee (President or President Elect and another member) in order to check if the city, hotels and Local Organizing Committee meets the ESPRM requirements and if they are fully accessible for disabled persons. All costs related to this visit (flight, stay) are to be borne by the National Society.
- The selection of the city is only final after a positive advice from the visiting committee. If not appropriate the National Society has the right to propose a new city. If again considered not appropriate the organization of the Congress will be assigned to the country voted in second position (if positively evaluated after the site inspection). If no other candidates remain then the ESPRM Executive Committee can ask for new submissions for hosting that congress.
- The following procedure will be followed in the selection of the venue for the next EUROPEAN SOCIETY OF PRM EUROPEAN CONGRESS:
- An official letter or email by the candidate National Society should be sent to the ESPRM Central Office announcing the interest in bidding for the next European Congress of PRM. This letter or email should reach the Central Office at least two months before the voting.
- In order to support their candidature, National Societies are required to submit a bid book containing information about the members of the nominated Local Organizing Committee, the name of the chosen local Congress Professional Organizer (CPO), the airport, transport, city, possible Congress venues and exhibition areas, hotels, social venues, other Congresses that took place in the city, the capability of the National Society to attract to the congress at least 800 participants and all other points of interest for the Congress.
- The bid book needs to be sent electronically to the ESPRM Secretary who will post it on the ESPRM website, so that all ESPRM Members with voting rights can have access to it at least 4 weeks before the day the voting meeting takes place.
- The voting will take place during the General Assembly of Delegates.
- The winning country will be officially announced during the General Assembly.
- It must be focused in the bid book and the presentation the accessibility for disabled people in all venues that are proposed for the Congress.
- The above requirements are the basis of the contract between ESPRM and the hosting National Society.
Responsibility of General Assembly
- To elect the Executive Committee
- To formulate the rules and regulations for the efficient administration of the ESPRM and the achievement of its stated goals and objectives.
- To decide the location of the Secretariat.
- To determine the annual membership fee in each class and category.
- To approve the next year’s budget.
- To approve the report of the treasurer, concerning income and expenses of the previous year.
- To ensure the communication between the General Assembly and the members.
- To decide the location of the biennial European congresses.
- The acceptance or expulsion of members.
- To elect the president of the next ESPRM congress, following the recommendation made by the national society organizing this event.
- To delegate to a National Organising Committee and to a Scientific Committee the organisation of the ESPRM congress.
- To approve major changes in the official web-site of the ESPRM.
Terms of Office of Executive Committee
President: 4-years term, automatic succession from president elect, which has been elected 2 years before the end of president’s term. The president remains after his term another 2 years as past president.
Immediate Past President: 2-years term, automatic succession from president
President elect: 2-years single term (the candidacy should be announced 4 months before the election with an official letter to the President and to the General Secretary from the candidate and a letter from the President of the National Society supporting him/her)
Secretary general: 4-years term, elective renewal with a maximum of one term. He/she can have a deputy Secretary decided by the Executive Committee.
Treasurer: 4-years term, elective renewal with a maximum of 2 terms. He/she can have a deputy Treasurer decided by the Executive Committee.
Member at Large Five representatives from the General Assembly (full member National Societies or representatives of the Individual members), of which the one must be a representative of the Individual members: four-years single term
If there is a nomination of Deputy Secretary and Deputy Treasurer, they take part in the Executive Committee meeting without a vote. The candidacies for the members of the Executive committee should be announced 4 months before the election with an official letter to the President and to the General Secretary from the candidate and a letter from the President of the National Society supporting him/her, except in the case of a Representative of the Individual members who sends only an official letter of his/her candidacy as above. The General Assembly votes for members of the Executive Committee separately as follows: a. for the Secretary General, b. for the Treasurer, c. for the Representative of Individual members and d. for the three (3) Members at large.
Election of Executive Committee by the General Assembly
President: automatic succession from president elect
Immediate Past President: automatic succession from president
President elect: will be elected by the General Assembly
Secretary General: will be elected by the General Assembly
Treasurer: will be elected by the General Assembly
Representative of Individual members will be elected by the General Assembly
Members at large: will be elected by the General Assembly
SPECIAL INTEREST SCIENTIFIC COMMITTEES RULES (March, 2017)
1) AIMS OF THE SPECIAL INTEREST SCIENTIFIC COMMITTEES (SISCs)
The Mission of the SISCs is:
- to assess the research activities of the ESPRM in a field,
- to propose ways to improve the research activities of the ESPRM in a field, by
- enlarging the types of research activities in a field,
- preparing the conditions for EU or international networks for grants application,
- to propose ways to increase the visibility of the research activities ESPRM in a field by all ways (PRM congresses, other scientific congresses, scientific and public medias)
- To promote and assess educational initiatives both during ESPRM Congresses or in other educational initiatives promoted by our Society (e.g. Schools, such as Marseille, Syracuse…)
- ESPRM scientific involvement in the ESPRM congresses
- ESPRM communication and information in this field with regards to Authorities, public, disabled persons as individuals or their associations, medias
- Define the required basic European guidelines in their scientific field of interest (when and how), leading to a publication.
2) PROCEDURES FOR THE ACTIVATION OF A SISC
A proposal for the activation of a new SISC can be submitted by any member or group of members of ESPRM or UEMS. Activation of a SISC can be also decided by EC, for reasons related to the general targets or specific needs of the European Society. In this case, the EC proposes a member as chairperson.
The application to the EC must include:
- A description of the background and purposes of the SISC, of its expected impact on the activities of ESPRM and, when appropriate, the possible connections with other already existing SICSs;
- A CV of the member(s) proposing the SISC, highlighting in particular the experience/competencies in the specific area of interest of the SISC;
- Any other information that could be useful to make a decision on the proposal (suggested actions, possible connections with other societies/associations/institutions…). If the proposal is submitted by more than one member, it must include the member who is proposed as Chairperson in case of acceptance of the proposal.
The proposal and application are discussed during the first meeting of the EC scheduled after the submission. The EC can ask the proposing member(s) to produce additional information before submitting the proposal to GA. The proposal is formally presented and voted during the 1st General Assembly scheduled after submission to the EC.
The SISC can be chaired by:
A Delegate of ESPRM, or an Individual member of ESPRM;
A Senator of UEMS Section and Board.
The Mandate of the Chairperson is of two years.
It may be renewed each two years, with no limitation of number of mandates.
The approval of the SISC and the election of the Chairperson occurs at the first General Assembly meeting and expires after two years.
If the mandate as Delegate expires during the mandate in the SISC, the chairperson may remain in charge until the end of the 2 years period, to ensure the continuity of programs until the Congress.
4) MEMBERS OF THE SISC
The members are two to five, including the chairperson.
The same rules of membership applied to the Chairperson are applied for the other members.
5) COOPERATING MEMBERS
Besides the Members of the Committee, a network of other cooperating members should be developed.
The network may include professionals, policy makers, users, members of Associations of Persons with disability and other individuals/associations involved in the area of interest of the SISC.
The Committee should take into account that it is a part of ESPRM and should work within the scope of the Society. This means that, although the establishment of the network related to the Committee area of interest, may include non-PRM specialists, the aim of the Committee should be focused on ESPRM domain.
6) DUTIES OF THE SISC
The Committee should work according to the mission and targets described in point 1 of this article and according to the Statutes and bylaws of the European Society.
To accomplish these goals, each Committee should define a 2 years plan with a detailed program of activities that should be presented in the 1st SISC ESPRM meeting scheduled after the designation and approval. Special attention should be given to the collaboration with the organization of the next Congress, by assessing the Scientific Committee, namely on the topics’ choice, sessions definitions, proposals for invited speakers, indication of reviewers.
Rules for the Endorsement of scientific events organized out of ESPRM member countries:
- General criteria of endorsement of scientific activity: ESPRM needs: – the full information on the scientific event (file for a check list with deadline to send the information, the organizing scientific committee, the scientific programme) – representative of the ESPRM onsite – information on ESPRM spread during the event.
- ESPRM support calendar of events if it is a national or international event
- The topic should be relevant and of importance in the areas of interest of PRM specialty.
- The activities should be scientifically sound and ethically acceptable and based on high standards of scientific research.
- The activity should be organized and adapted by the national or regional society of PRM where the activity will be held. Or at least the activity must have its scientific recognition.
- The activity should have a scientific and executive committee with at least two PRM physicians in it.
- The ESPRM should have the right to send at least one member sponsored by the organizers to attend the activity. Eventually this ESPRM member could be a lecturer.
- ESPRM has no responsibility or obligation for any expense or for the procurement of financial support for the endorsed activities and/or events.
- ESPRM reserves the right to withdraw its participation if it determines that the final program does not meet the ESPRM mission and vision.
Rules for functioning of the Auditing Committee of ESPRM (from 2018):
The mission of the Auditing committee of ESPRM is to improve the quality of the financial management of the ESPRM.
The task of the Auditing committee is
- to audit and advise the accounting and financial activities of ESPRM
- to monitor the ESPRM’s performance on a 6 and 12 monthly basis /twice per year/ including assessment of the financial report and budget and proposals and recommendations for improving the financial management of ESPRM
The Auditing Committee shall comprise 3 members, elected by the General Assembly of ESPRM, with 3-year term. Every year one new member elected in the assembly for 3 years maximum. The members of the AC shall elect the chairperson. Recommendations and proposals shall be made by majority of the members. The conclusions of the assessment of the financial report and budget will be presented to the Executive Committee and after that, to the members of the General Assembly, together with the financial report. The annual financial report, together with the opinion of the financial audit committee is brought to the attention of the members. Adoption of the report leads to discharge of the treasurer on current practice with regard to management.